Overview
This tutorial guides you through managing payout transactions using the Swft dashboard. You will learn how to navigate to the payout section understand payout summaries, filter and view transactions, and manage approvals efficiently.
Steps
1. Navigate to the Payouts Section
Log in to your Swft dashboard.
From the sidebar menu, go to Requests → Payouts.
Here, you can view all payout transactions organized by their current status.
2. Payouts Status
The payouts are grouped into tabs by status — such as Planned, Ready for Approval, Scheduled, Under Processing, and Processed. Each payout goes through several stages before it’s completed. Here’s what each tab means and who is responsible for taking action:
2.1 Planned
These are payouts that have been drafted but not yet sent to the Authorized Checker assigned to the Safe.
Ready for Approval
Click on "Ready For Approval" to check all the payout that has been submitted and is awaiting review by the Authorized Checker assigned to the Safe.
Action: You can approve, reject, or return the payout for edits.
Once approved, the payout automatically moves to the next stage based on its scheduled date.
Tip: Manage Approvals
As an Authorized Checker, go to the Ready for Approval tab.
Select any payout awaiting your review.
Review all details including the counterparty, amount, and source Safe.
Choose to Approve, Reject, or Withdraw if the payout needs further edits by the requester.
2.3 Scheduled
The payout has been approved and is waiting for its scheduled date to be processed.
Once scheduled, it is reflected in the graph above, showing upcoming scheduled payments.
No action is needed unless an update or cancellation is required before the date in that case click on the payment you wish to cancel and press withdraw approval
2.4 Under Processing
The payout is now being processed by the bank.
This indicates that the payment has already been sent but is not yet confirmed as completed.
2.5 Processed
The payout has been successfully completed.
The funds have been transferred, and the transaction is closed.
You can still view its full details and attached documents for reference.
4. Deleting, Editing or Withdrawing a payout
You can delete or withdraw approval from a payout as long as its payment date has not yet arrived.
If the payout has already been sent for approval, as an Admin or Cash Manager you can either Reject or Withdraw Pending Approval:
Reject: Immediately cancels the request and opens a pop-up where you can add the reason for rejection.
Withdraw Pending Approval: Moves the request from Ready for Approval back to Draft under the Planned tab.
If the payout has already been approved and scheduled, an Admin or Checker can still Withdraw Approval and provide a reason. This action returns the transaction to Draft status, allowing for edits before resubmitting it for approval.
NOTICE: Once the scheduled payment date is reached, the payout can no longer be withdrawn or deleted.